Privacy Policy

1. Introduction

This Privacy Policy describes how RadCompendium (“RadCompendium”, “we”, “our”, or “us”) collects, processes, uses, and protects information in connection with the use of the Platform, including its website, AI-assisted tools, educational resources, workflow-support systems, structured reporting features, and related services (collectively, the “Platform”).

By accessing or using the Platform, you acknowledge that you have read and understood this Privacy Policy.

2. Nature of the Platform

RadCompendium is an AI-assisted educational and workflow-support platform intended primarily for healthcare professionals, radiologists, trainees, residents, medical students, hospitals, and related medical personnel.

The Platform is designed to support educational understanding, structured reporting workflows, staging assistance, and informational reference activities. The Platform is not intended to function as a medical records storage system, electronic health record platform, or long-term patient data repository.

3. Information We May Collect

Depending on usage, we may collect limited categories of information including:

• a. Account and Registration Information:
  • Name
  • Email address
  • Login credentials
  • Subscription details
  • And related account information
• b. Usage and Technical Information:
  • Browser type
  • Device information
  • IP address
  • Operating system
  • Access timestamps
  • Interaction logs
  • Feature usage
  • And diagnostic or performance-related information
• c. User Inputs:
  • The Platform may temporarily process user-submitted text inputs, dictated findings, prompts, or workflow-related content necessary to generate responses and functionality.
  • Users are strongly discouraged from submitting unnecessary personally identifiable patient information.

4. Temporary Processing of Inputs

Certain user inputs may be temporarily processed through third-party artificial intelligence systems, cloud infrastructure providers, APIs, or related technology services in order to provide Platform functionality and generate outputs.

RadCompendium does not currently intend the Platform to function as a permanent storage system for user-submitted content or generated outputs. Inputs and generated outputs are not retained and may not be recoverable after processing sessions end. Users remain solely responsible for maintaining any records, documentation, backups, or institutional retention obligations required for their professional activities.

4A. No Requirement for Patient Identifiers or File Uploads

The Platform is designed such that personally identifiable patient information is generally not required for intended functionality or output generation.

RadCompendium does not currently support:

• PACS connectivity
• DICOM uploads
• Medical image uploads
• PDF uploads
• File-based medical record uploads
• Or long-term storage of generated reports or workflow outputs on the Platform

Users may submit limited text-based findings or workflow-related inputs solely for temporary processing and response generation purposes. Users are strongly discouraged from entering personally identifiable patient information unless independently compliant with applicable laws, institutional policies, and professional obligations.

RadCompendium may undertake reasonable efforts over time to improve safeguards intended to identify or reduce accidental submission of identifiable information; however, users remain solely responsible for ensuring that unnecessary patient-identifying information is not submitted through the Platform. Generated outputs and reports are not intended to be permanently stored by the Platform, and users remain responsible for maintaining any required institutional or professional records independently.

5. Responsible Use of Patient Information

Users are solely responsible for ensuring that their use of the Platform complies with:

• Applicable laws
• Institutional policies
• Confidentiality obligations
• And professional responsibilities

Users should avoid submitting unnecessary personally identifiable patient information unless such use independently complies with applicable legal and institutional requirements. RadCompendium does not guarantee compliance with any specific healthcare privacy framework, certification standard, or jurisdictional regulation unless explicitly stated otherwise.

6. How Information May Be Used

Information may be used for purposes including:

• Providing Platform functionality
• Generating AI-assisted outputs
• Improving Platform performance and reliability
• Maintaining security and operational integrity
• Monitoring misuse or abuse
• Troubleshooting technical issues
• Supporting subscriptions and account management
• And improving educational and workflow-support features

Reasonable efforts may be undertaken to improve system quality, reliability, and user experience over time.

7. Third-Party Services and Infrastructure

The Platform may utilize third-party service providers, infrastructure providers, cloud platforms, artificial intelligence systems, analytics providers, payment processors, and related technologies to support functionality and operations. Such providers may process limited information as necessary to support Platform services. Use of the Platform may therefore involve processing through systems beyond the direct operational control of RadCompendium.

8. Cookies and Analytics

The Platform may use cookies, session technologies, analytics tools, and related technologies for purposes including:

• Authentication
• Session management
• Security
• Performance monitoring
• Usage analytics
• And user experience improvements

Users may modify browser settings to manage certain cookie preferences; however, some Platform functionality may be affected.

9. Data Security

Reasonable technical and organizational measures may be undertaken to help protect Platform information and reduce unauthorized access, misuse, or disruption. However, no internet-based platform, cloud service, artificial intelligence system, transmission method, or electronic storage mechanism can be guaranteed to be fully secure.

Accordingly, RadCompendium cannot guarantee absolute security, uninterrupted protection, or prevention of all unauthorized access events. Users use the Platform at their own discretion and risk.

10. Data Retention

RadCompendium may retain certain account, operational, technical, billing, security, or usage-related information for reasonable business, operational, legal, or security purposes. User-submitted workflow inputs and generated outputs may not be permanently retained. Retention practices may change over time based on operational, legal, technical, or business considerations.

11. Account Access and Deletion

Users may request account access updates or account deletion through official contact channels provided on the Platform. Certain operational, billing, compliance, legal, fraud-prevention, or security-related records may be retained where reasonably necessary or legally required.

12. International Use

The Platform may be accessed internationally and may utilize infrastructure or third-party services operating across multiple jurisdictions. By using the Platform, users acknowledge that information may be processed through systems located in jurisdictions different from their own. Users remain responsible for ensuring that their own use of the Platform complies with applicable local laws and institutional obligations.

13. Changes to This Privacy Policy

RadCompendium reserves the right to update, revise, modify, or replace this Privacy Policy at any time. Updated versions may be published on the Platform from time to time. Continued use of the Platform following updates constitutes acceptance of the revised Privacy Policy.

14. Contact

For questions relating to this Privacy Policy, users may contact RadCompendium through the official contact channels provided on the Platform.

RadCompendium remains committed to supporting responsible educational and workflow-support technologies while continuing efforts toward improving reliability, usability, and professional utility for the radiology community.